SEDC Privacy Policy

The Southeast Diesel Collaborative (SEDC) is an organization dedicated to reducing diesel emissions in the states of Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee.  “Southeast Diesel Collaborative” or “SEDC” or “we” or “us” refers to the Southeast Diesel Collaborative. 

This Privacy Policy applies when you join our distribution list or sign up to attend any of the Southeast Diesel Collaborative’s conferences, calls, webinars, trainings, or other events.  This Privacy Policy describes:

  • What information we collect, how we collect it, and why we collect it
  • How we will use that information and with whom we share that information
  • How you can access and update that information
  • The decisions you can make about how we will collect, use and share your information
  • How we protect the information we have about you

If you do not want the SEDC to collect, store, use or share your information in the ways described in this Privacy Policy, please either limit the information that you provide in signing up for the distribution list, conferences and other events, or contact the SEDC to see what information is stored and to change what information we store about you, or alternatively do not join the distribution list or attend SEDC meetings, conferences, or other events.

1. Information We Collect

We collect the following types of information.

Information you provide us directly when signing up for the mailing list:

  • Your e-mail address
  • Your first, last, and full name
  • Your phone number
  • Your organization
  • Your address
  • Your individual/organization type
  • Your areas of interest as far as SEDC topics
  • Your preferred e-mail format
  • Your preferences on receiving regular e-mails from us

Additional information that you provide us:

  • Content that you submit to us such as photos for the SEDC photo contest, feedback on conferences, trainings, and other events.
  • Communications between you and the Southeast Diesel Collaborative. This includes information that Mailchimp provides the SEDC on how you interact with our e-mails.

Additional information provided to WordPress:

  • When visitors leave comments on the SEDC site, the website collects the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address used for WordPress accounts (also called a hash) may be provided to the Gravatar service to see if you are using it (if you do not have a WordPress account then this does not apply). The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your WordPress profile picture is visible to the public in the context of your comment.

2. How Will We Collect Information?

The SEDC collects information both directly from you, as well as automatically through your use of our website and through your interactions with our e-mails and in some cases from third parties.

Information That You Give Us: The information that we collect directly from you will typically be contact details and your preferences on how you want to receive information from the SEDC.  You get to decide how much information to share with us in most cases, but not sharing information that is required in forms may limit your ability to engage in certain activities (ex. You will not be able to join the SEDC mailing list without providing us with your e-mail address).

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Information Collected Automatically: When you use or interact with our website and services, we receive and store information that is generated by your activity, including usage data and other information that is automatically collected from your browser or device.  This information may include browser type and version, preferred language, geographic location using the IP address or the GPS, the clickstream to, through, and from our Site, including date and time and pages viewed or searched for and areas of our site that you visited.  We also may track the number of times you visit our site.  You may be assigned one or more unique identifiers to help keep track of future visits.

Cookies: We and our partners may use various technologies to collect and store information when you use our Website and this may include cookies and similar tracking technologies to analyze trends, administer the website, track users’ movements across the site, and gather information about our user base as a whole.  You may control the use of cookies at the individual browser level.  Cookies are information files that get stored in the browser that will contain data that is specific to you, the website visitor.  They contain information that is relevant to your experience using a particular website.  Cookies can for example retain a user’s search history and remember login details.

  If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

  If you visit the login page (a WordPress account log-in page), we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

  When you log in to your WordPress account, WordPress will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

  If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

  Articles on this site may include embedded content (e.g. Youtube videos, other images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

  These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Information from Other Sources:  Information that we receive about you from other sources may be added to the information we already have about you.  For example, if we receive a list of members of an organization and we note that you have joined the SEDC mailing list or have attended our events, we may combine that information. 

3. How Long is Information Retained?

Website information logs for each day with no personally identifiable information is retained indefinitely.  Mailing list information is retained indefinitely until you request that it is deleted.

4. Use of Your Personal Information

We use your personal information to:

  • Provide information to you on SEDC events such as conferences, calls, webinars, and trainings
  • Respond to your inquiries, comments, concerns, and requests
  • Enable you to personalize the SEDC e-mails you receive
  • Notify you about changes to the SEDC
  • Evaluate and improve the SEDC to better serve you
  • Identify and analyze usage trends and determine how effective our e-mails are in disseminating information
  • Provide technical and other support to help keep the SEDC site and campaigns working in a manner that is safe and secure
  • Comply with legal obligations

We also may combine the information that you have provided with information we have obtained from other sources or that already exists in our records for the purposes described above.  Should the SEDC contract with an organization to plan a conference, training, webinar, etc. then the information you provide may be shared with them to carry out the uses of personal information described above.  Any use of your personal information for purposes other than those described in this privacy policy will require your express consent.

5. Children Under the Age of 13

Our website is not intended for children under 13 years of age.  We do not knowingly collect personal information from children under 13.  If you are under 13, please do not provide any information on this website.

6. Mailing Policy

When you send us an e-mail, we use your e-mail address to reply to your question and we will store both your communication (either through the SEDC site or by e-mail) and our reply for any future correspondence.  We will never use your e-mail address from an e-mail you send us to send you any unsolicited message or information and we will not share or sell it to anyone for such use.

When you join the SEDC mailing list, we use your e-mail address and any other information that you provide us to send you information on SEDC calls, events, and items of interest until you ask us to stop by using the “unsubscribe” link included in our e-mails.

We will not use your e-mail address to provide you with unsolicited information or messages unrelated to the mission and goals of the SEDC nor will we share it with, sell, rent, or lease it to any third party outside of the SEDC for such use.

7. Dispute Resolution

If you have any complaints regarding our compliance with this privacy policy, contact us.  We will investigate and attempt to resolve these complaints and disputes regarding the use and disclosure of personal information in accordance with the Privacy Policy described here. 

8. Future Changes to Privacy Policy

We may update this privacy policy as needed to reflect changes we make and to satisfy legal requirements.  We will send an e-mail out to members of the SEDC with a notice of Privacy Policy changes.  If you disagree with the terms of this Privacy Policy please let us know as your feedback is important and we will use it to improve this policy in the future so that it reflects the will of the collaborative.